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While they were working, I could actually EARN MORE. It took me a little while to realize that if I had someone helping me with something like checking orders and putting them away in our drawers, that I would then be available to invoice for orders or respond to someone who was interesting in joining the team, or go live for another hour, or do another party. Keep track of how much jewelry you are selling and see if there is profit enough to have someone help you, even if it is just a few hours a day. I was working and burning myself out trying to keep up with my orders, customers, sending out jewelry, and coaching and leading my team. I will say that I wish I had hired someone a long time before I actually did. This is a question that is going to look different for everyone. It’s been fun to grow together and to look back over where we were when I first hired them vs. As my business has continued to grow, they now put in 5-10 hours each to do the same tasks and we’ve even added in a few things they didn’t start out doing, but now fits more naturally into their responsibilities. I started my assistants out at about 2-3 hours a week and they were able to get their tasks done easily in that time frame.
Each assistant also has their own time sheet so we aren’t sharing information. My assistants fill out a time sheet online (thanks google sheets) so that it is constantly available to both of us and backed up online. I run my pay periods every 2 weeks and usually cut checks in a day or 2 after the pay period ends. It is important that you (and they) know how much they will be getting paid, how you want them to clock in, when a pay period ends and when they should expect a check. You will use this information later on when you are filing taxes. For an independent contracted assistant, they will need to fill out a W9 form.
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I don’t know much about the employee side of things, so I would recommend talking to your licensed tax professional for more details about that. Its important to know the difference, because then you will know what forms you will need for taxes and for their paychecks. If you set the hours of your assistant (when) and decide what they will work on while they are at work, this is considered an employee. That means they fall under the category of independent contractors. For my assistants, they have their own set of tasks they take care of but when and how they take care of these responsibilities is up to them. Next, depending on what you want to do and how you need them to help you will be how you move forward. And, if for some reason things aren’t working out, then you will know sooner rather than later. Then at the end of the trail period, you can have a discussion about what is working and what still needs help. That way, you can get a feel for each other in a working environment and see if working together will be a good fit.
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Now that you have found the person you are wanting to hire, now what? I recommend starting with a trial period for both you and your new assistant. You might have a friend or neighbor who is looking for some extra money on the side and has a few hours a week to help you with your biz.
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Also, how many hours a week are you needing them to help? Is this a part time gig? As needed? Full time? That helps people know if it is something that will fit into their lives or not.Īlso, talk to your friends. Include that when you are posting online or asking for help. Do you need them to help organize? File items? Help with shipping? Maybe you want them behind the scenes on your live shows to help there. Second, be specific about the tasks you want to hire them for. So remember, you might need to ask a few times if someone would want to help you before you will get a response. I was thrilled because I knew both ladies, we were already friends and I trusted them both. So a week or so later, I posted another post with a few more details and that afternoon 2 of my friends texted saying they were interested in the job. So next, I posted on a local yardsale page in our area full of Mamas.
She sounded excited but never showed up to get trained or to start working. The first person I tried to hire was a teenager from our church. I knew I needed to have someone I could trust to help me work my business and someone who would be reliable. I mean, I would be turning over part of my business, almost like one of my children, to someone. Like I mentioned a moment ago, I was completely CLUELESS when it came to doing any of this, and super nervous.
So today, I will walk you through the entire process I went through so whether you are needing to hire someone to help you now or just want this information for the future, it will be here for you.
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But I had NO CLUE how to look for, find, hire, or pay an assistant properly. About 18 months ago I reached the point where I was physically and mentally exhausted and I knew I couldn’t continue to build my business on my own any longer.
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